How to Make an MS-Word Cover Letter Template

This article will give you a step by step assistance in making a cover letter template in Microsoft Word. It will also give you the details on each part of the cover letter. In doing so, you will save time and energy in making future cover letters.

If you want to nab that job of your dreams, you have to make sure that you create a killer resume and an equally good cover letter. Most people tend to make their cover letters once the need just arise, making multiple cover letters with the same basic information.

A good idea in order to save yourself some time and effort in the future is to make an MS Word cover letter template so you can just use this template in your future job applications. There is an existing MS Word cover letter template on the Microsoft website that you can freely download but if you want to make a template that will suit you specifically, targeting the audience that will be reading your cover letter, then you may want to make your very own template.

Below are the steps that will help you in making your MS Word cover letter template.

1)    The cover letter starts with your personal information. Allot 5 lines for this. And it should contain the following information in the following order:

a)    Name
b)    Address
c)    Second line for address
d)    Contact Number
e)    Email address

2)    Next, you plug in the date of the actual cover letter draft.

3)    After this, you should follow it with the contact information of party you are writing to. It should contain the following information in the following order:

a)    Name of contact
b)    Job position of contact
c)    Name of the company
d)    Address
e)    Second line for address

4)    Say you do not have a contact person, “To Whom it May Concern” or “Human Resource Team” will both do.

5)    Indicate your salutations to the person reading.

6)    The body of the cover letter follows. The first part, the introduction, will cover the following information:

a)    Why are you writing?
b)    What job are you applying for?
c)    How did you know the position is open?

7)    The second part of the body will cover what you have to offer to your future employer. Discuss why you fit the job perfectly and highlight your main strong skill sets that make you the best candidate for the job.

8)    The final paragraph will contain the conclusion of the letter. Make sure you thank the reader for his or her time and indicate on the letter that if they want to ask further questions on your resume, that you will be most glad to help. If you will be making a follow up, indicate the time and date as well on the final paragraph.

9)    Sign the cover letter.

10)     To save this as a MS Word cover letter template, make sure you save it on the file path where the MS Word templates are located. The usual file path is C:\Program Files\Microsoft Office\Templates but you can double check by locating the File Locations (under Options) as seen on the Tools tab.

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